1. Introduction

This Privacy Policy explains how proconproject.eu (hereinafter referred to as “we,” “our,” or “the website”) collects, uses, and protects your personal data in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and applicable local laws.

2. Data Controller

The data controller responsible for the processing of personal data is:

ProCon Project

Address: [Insert full address]
Email: [Insert contact email]
Phone: [Insert phone number]
PEC (Certified Email): [Insert PEC email]

3. Types of Data Collected

We collect the following types of personal data:

• Navigational Data: Information automatically collected when you visit our website, including your IP address, browser type, language preferences, pages visited, time spent on the site, etc.

• Voluntarily Provided Data: Information you provide by filling out forms on our website, including contact forms, registration forms, newsletter subscriptions, or event registrations.

  • Registration Forms: When registering for an account or participating in an event, we collect your full name, email address, phone number, and any other details necessary for the event or registration.

  • Contact Forms: When submitting inquiries or requests via the contact form, we collect your name, email address, and any other details you provide in your message.

• Cookies and Tracking Data: Data collected through cookies and similar technologies to enhance your browsing experience.

4. Purposes of Data Processing

Personal data is processed for the following purposes:

• To manage user registrations, including providing access to restricted areas or services (e.g., event registrations).

• To process and respond to inquiries submitted via contact forms.

• To send updates and information about the ProCon project, including newsletters or event details.

• To improve the user experience on our website by analyzing usage patterns.

• To comply with legal obligations.

5. Legal Basis for Processing

We process personal data based on the following legal grounds:

• Consent: Where you have given us explicit consent to process your data for a specific purpose (e.g., when you submit a contact form or register for an event).

• Contractual Necessity: Where the processing is necessary to provide the services you have requested (e.g., processing your registration for an event).

• Legal Obligation: Where processing is required to comply with a legal obligation.

6. Data Recipients

Your personal data may be shared with:

• Project Partners: For collaborative activities as part of the ProCon Project.

• Service Providers: For technical services such as hosting, email communications, and data analytics.

• Public Authorities: Where required by law or legal process.

7. Data Transfers Outside the European Union

Your personal data may be transferred to countries outside the European Union. In such cases, we ensure that appropriate safeguards are in place to protect your data, in accordance with the requirements of the GDPR.

8. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, and for the period required to comply with legal obligations.

• Registration Data: We retain your registration data for as long as your account is active or as necessary to fulfill the purpose for which the data was collected.

• Contact Data: We retain data submitted through the contact form only for the time necessary to address your inquiry.

9. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

• Right to Access: You may request access to the data we hold about you.

• Right to Rectification: You may request that we correct any inaccurate or incomplete personal data.

• Right to Erasure (Right to be Forgotten): You may request that we delete your personal data.

• Right to Restrict Processing: You may request that we restrict the processing of your personal data in certain circumstances.

• Right to Data Portability: You may request to receive your personal data in a structured, commonly used, and machine-readable format.

• Right to Object: You may object to the processing of your personal data in certain situations, including profiling.

To exercise your rights, please contact us at the details provided in the “Data Controller” section.

10. Consent to Processing

By submitting your personal data through registration or contact forms, you explicitly consent to the processing of your data as outlined in this Privacy Policy. We will only use your data for the purposes specified and will never share it with third parties without your consent, except as required by law or for the legitimate operational needs of the ProCon Project.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with the “Last updated” date indicated at the top of the page.

Cookie Policy

1. What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They allow the website to recognize your device and improve your browsing experience.

2. Types of Cookies We Use

We use the following types of cookies on our website:

• Essential Cookies: These cookies are necessary for the operation of the website and enable core functions such as page navigation and access to secure areas of the site.

• Performance Cookies: These cookies collect information about how visitors use the site, such as which pages are visited most often and if there are any error messages. These cookies help improve the performance of the site.

• Functional Cookies: These cookies allow the website to remember choices you make (e.g., language preferences) and provide enhanced, more personalized features.

• Targeting or Advertising Cookies: These cookies are used to deliver advertisements that are relevant to you based on your browsing behavior. They may be set by third-party advertising networks with our permission.

3. Managing Cookie Preferences

When you first visit our website, you will be presented with a cookie banner that allows you to consent to the use of cookies. You can:

• Accept all cookies.

• Customize your cookie preferences by choosing which types of cookies you would like to allow.

• Reject non-essential cookies.

You can also manage or withdraw your consent at any time through the “Cookie Settings” on our website.

4. Cookie Retention

Cookies may either be session cookies (which expire when you close your browser) or persistent cookies (which remain on your device for a specified period). The retention period for each cookie depends on the type of cookie.

5. Third-Party Cookies

Our website may use third-party cookies for specific purposes, such as analytics, advertising, and social media integration. For more detailed information about these cookies, please refer to the respective third-party privacy policies.