Privacy Policy

Privacy Policy and Terms & Conditions

Last updated: 22/05/2025

Welcome to www.proconproject.eu. Your privacy and data protection are very important to us. This Privacy Policy explains how we collect, use, and protect your data, and sets out the terms for using our website.

By accessing this site and registering for an account, you agree to these Terms and Conditions and the practices described herein.

 

1. Data Controller

The data controller for personal data collected through this website is:

Procon Project
Email: javier.jerez@uvic.cat
Registered office: [Insert address]

 

2. What Personal Data We Collect

When you register on our website using the account registration form, we collect the following data:

  • Email address

  • Password (stored securely in hashed format)

  • Username

  • First name and last name

  • Nationality

  • Current country of residence

  • Institution/Company

  • Type of organization

  • Optional: other type of organization (free text input)

This data is collected to allow you access to restricted content on the website.

 

3. Purpose and Legal Basis of Processing

Your personal data is processed for the following purposes:

  • To create and manage a user account

  • To allow access to restricted content only available to registered users

  • To ensure secure login and user identification

  • To prevent unauthorized access and misuse

  • To comply with legal obligations and security requirements

Legal basis:

  • Performance of a contract (Article 6.1.b GDPR) – user account management

  • Legitimate interest (Article 6.1.f GDPR) – access control and security

❗ Important: By registering, you are not automatically subscribed to the newsletter. If you wish to receive updates via email, you must register separately using the newsletter subscription form.

 

4. Newsletter Subscription (Optional)

The site includes a separate, simplified form for subscribing to the newsletter, where only your email address is collected.

Purpose: to send non-commercial informational communications about events, updates, and project activities.
Legal basis: your explicit consent (Article 6.1.a GDPR), collected via a dedicated checkbox.

You may unsubscribe at any time via the unsubscribe link in each email, or by contacting us.

 

5. How Long We Store Your Data

We will retain your personal data for a period no longer than necessary:

  • Account data: up to 24 months after the last login

  • Newsletter data: until you unsubscribe or withdraw your consent

After these periods, your data will be securely deleted or anonymized.

 

6. Who Can Access Your Data

Your data is accessible only to authorized personnel involved in the management of the website and its secure areas. We do not sell or share your data with third parties.

If technical service providers (e.g., hosting, email platform) process data on our behalf, they do so under data processing agreements that ensure GDPR compliance.

 

7. Your Rights Under GDPR

You have the following rights at any time:

  • Access your data

  • Correct or update your data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent (if processing is based on consent)

  • Request data portability

To exercise your rights, contact us at: [Insert contact email]

If you believe your data has been processed unlawfully, you also have the right to file a complaint with the Data Protection Authority in your country.

 

8. Data Security

We apply appropriate technical and organizational measures to ensure the security of your data, including:

  • SSL encryption

  • Secure password hashing

  • Access controls for restricted areas

  • Protection against unauthorized access and cyber threats

 

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies for the following purposes:

  • To ensure technical operation of the website (essential cookies)

  • To analyze website usage (analytics cookies)

  • To remember user preferences (functional cookies)

A cookie banner appears on first visit to allow users to accept, refuse or customize cookie settings.

For full details, please consult our Cookie Policy.

 

10. Restricted Area Terms of Use

By registering for an account, you agree to the following:

  • You will keep your login credentials confidential

  • You will not share your access or materials with third parties

  • You will not attempt to bypass or interfere with the site’s security

  • The site administrators reserve the right to revoke access at any time in case of misuse

 

11. Modifications to this Policy

This Privacy Policy may be updated to reflect changes in legal obligations, technology, or site functionality. Any substantial changes will be communicated via email or a notice on the website.

 

12. Contact Information

For any questions regarding this Privacy Policy or your personal data:

📧 javier.jerez@univ.cat
🌐 www.proconproject.eu